Arranging airport travel for a colleague or visiting guest involves more than choosing a car. You need clear booking details, an agreed fare and the right information reaching the right people.
Fleeyo provides pre-booked corporate airport transfers for Cambridge businesses and organisations, connecting the city and surrounding area with Heathrow, Stansted, Gatwick, Luton and London City. Whether it’s one journey or regular travel arrangements, we can help coordinate the booking, the traveller’s pickup and the payment arrangements.
When you’re arranging an airport transfer for a colleague or visiting guest, a few accurate details at the start make it easier to coordinate the journey.
You can book online or by phone. These are the details that matter most, and why.
On a business journey, the person arranging the transfer is often not the person in the car. Sometimes there’s a third person too, in finance or administration, who deals with the payment.
For business bookings arranged directly with Fleeyo, we can agree who receives the booking and payment information and who needs the journey details. That way, the organiser, the traveller and any finance contact each receive the information relevant to their role.
If your organisation has one, invoices and payment confirmations can go to them instead, as agreed with us.
If you need booking, journey and payment information sent to different contacts, please discuss this with us directly before confirming the booking.
When you’re bringing a guest to Cambridge, the airport pickup is the part you can’t oversee yourself. It helps to know in advance exactly how it works.
Give us your guest’s flight number and the airport they’re flying from. Where the flight details are valid and reliable arrival information is available, we plan the pickup around the time they actually land. The driver keeps in touch with your guest by phone or text, and we can keep you updated as well where needed.
Add the full destination too. Science and business campuses have many buildings, so include the company and building name. Our campus airport transfers page covers the main Cambridge campuses, and the meeting arrangements at each airport are on our meet and greet page.
Your guest is met inside Arrivals. It’s part of every pickup at these terminals, whether you book Comfort, Estate or Executive.
Your guest meets the driver at an agreed pickup point near the terminal, and we confirm the exact spot before they fly. If you’d like them welcomed inside Arrivals instead, it can be arranged where the airport allows it, with any additional cost included in your quotation.
If your guest’s flight is cancelled, rebooked or given a new flight number, send us the new details as soon as you can. Where we can, we’ll move the pickup to the new time.
Every class is a private, pre-booked transfer with a professional driver, for up to four passengers. The choice comes down to luggage and the standard of car you’d like your traveller to have.
A practical private airport transfer that suits most business trips, such as a colleague flying out to a conference or a visitor arriving for a day of meetings.
The most luggage space of the three. Choose it when your traveller has more than two large suitcases, or you’re not sure everything will fit.
A higher-specification car for a senior colleague, a client visit or a long journey after an overnight flight. More about executive airport transfers.
Comfort and Executive each have a listed allowance of two large suitcases and two pieces of hand luggage.
Every journey has its fare agreed before the booking is confirmed, and it’s fixed for the journey booked. There’s no meter. If plans change after confirmation, such as a new time or an extra stop, the fare may be updated. What’s included is set out on our airport transfers page.
You can pay online when you book, where online payment is offered for the journey. If someone else in your organisation handles payment, ask us about sending them a payment link.
For journeys arranged with us directly, we can discuss advance payment or invoicing, according to what your organisation needs. Tell us who should receive invoices and payment confirmations, and we’ll keep them separate from the traveller’s journey details.
Fleeyo Limited is registered in England (company number 14397306) and licensed by South Cambridgeshire District Council as a private hire operator, licence PO263948. We’ve operated in Cambridge since 2022, and journeys are carried out by professional drivers who hold the appropriate private hire licences.
If your organisation’s corporate travel includes regular airport journeys, for staff heading to conferences, researchers visiting a lab or clients flying in for meetings, it helps to agree how bookings will work before the next one comes up.
You don’t need an arrangement in place to book a single journey. For a transfer at short notice, call us and we’ll check what we can arrange.
For office managers, assistants and anyone booking on another person’s behalf.
Book a single journey online, or call or email us to agree how your organisation’s bookings should work.